- Recruiter & Chief
- Pages
- TextExpander Snippets
Hi Friends 👋
Over the last 10+ years, I’ve built a library of “snippets” that I use every day to save myself 1-2 hours a week.
These are short pieces of text that are my staples of communication with candidates, clients and anyone else I’m working with.
I use TextExpander to connect these snippets to keyboard shortcuts.
You can find other similar tools but I’ve always loved TextExpander for it’s ease of use and expandability.
Below are the 25+ snippets I use and rely on the most.
Some snippets are customized to specific roles and others are not role specific.
It’s your call as to how custom you want to make them. I wanted to give you as much detail as possible.
I’ve organized this guide into 3 sections:
1) Candidate Communications
2) Client Communications
3) Everyday Tasks
1) Candidate Communications
Candidate positive response for any role (mostly used on InMails):
Keyboard shortcut:
INFXXX (where XXX is the job ID I use for all snippets for that job)
Snippet:
Thanks for your note and interest. The following is the full spec for the position: [insert job description or spec page]
If you're interested in learning more, can you please schedule us for a time to chat by phone: [insert Calendly link]
Thanks and I'm looking forward to connecting further!
-Tal
Candidate negative interest response (InMail):
Keyboard shortcut:
TI (not job specific)
Snippet:
Thank you for your note. It would be great to stay in touch.
I'll send you a connect request - I start all new searches with my 1st degree connections.
If you think of anyone who might want to hear about this opportunity, I'd love to know.
Thanks and all the best,
-Tal
Candidate 1st follow-up after positive response (but no follow-up):
Keyboard shortcut:
CURXXX (XXX = job ID)
Snippet:
Curious if you've had a chance to look at the full job spec for the [Insert job] opportunity at [insert company]. Do you have any questions?
If you're interested in learning more, can you please schedule us for a time to chat: [insert Calendly link]
Best,
Tal
Candidate 2nd and final follow-up after positive response (but no follow-up):
Keyboard shortcut:
BUGXXX (XXX = job ID)
Snippet:
I don't want to bug you or waste your time -- if you do want to chat about this [insert job] opportunity at [insert company], feel free to reach out.
Otherwise, I hope to keep in touch and please let me know if I can be a resource to you in the future.
Best,
Tal
Generic follow-up to unresponsive candidate:
Keyboard shortcut:
FUEXXX (XXX=Role ID)
Snippet:
Quick follow up with you to make sure my last email didn’t end up in your spam filter. Any interest in chatting further about the [insert job] opportunity?
If yes, you can schedule a time on my calendar that works for you here: [insert Calendly link]
Thx!
Tal
Compensation summary for pay inquiries:
Keyboard shortcut:
COMXXX (XXX = job ID)
Snippet (multiple examples):
The comp range for the role is $xxxk - $xxxk base plus xx% bonus potential, equity and benefits.
Is that in-line with what you'd be looking for?
If not, would you mind sharing what comp range you’re targeting for your next role?
**
The comp range for the role includes a $xxk-$xxxk base plus a significant equity package. There might be some flexibility for a candidate that has more experience than the job spec.
Is that in-line with what you'd be looking for?
If not, would you mind sharing what comp range you’re targeting for your next role?
**
For sales roles that use “OTE” terminology:
The comp range for the role is $xxxk - $xxxk base with OTE opportunity in the range of $xxxk-$xxxk (if targets are met). There might be some flexibility for a candidate that has more experience than the job spec.
Is that in-line with what you'd be looking for?
If not, would you mind sharing what comp range you’re targeting for your next role?
**
The comp range for the role is flexible depending on experience, but ideally, COMPANY is targeting $xxxk - $xxxk base plus equity and benefits. That said, the base comp could be stretched a bit more for a candidate that brings more experience to the table.
Is that in-line with what you'd be looking for?
If not, would you mind sharing what comp range you’re targeting for your next role?
Short post interview follow-up:
Keyboard shortcut:
DEB
Snippet:
How did the call with ____ go [today/yesterday]? Do you have a few minutes to debrief [today/tomorrow]?
Feel free to send me a few times that work for you -- or schedule me directly here: [insert Calendly link]
I'm looking forward to connecting,
-Tal
Long post interview follow-up:
Interview Follow Up | Spring Search Group
[insert name] — Quick follow up with you to see how the interviews went for you at [insert company].
How did the call with ____ go [today/yesterday]? Do you have a few minutes to debrief [today/tomorrow]?
Quick questions:
What was your overall impression of the opportunity? Pros? Cons?
What were your thoughts on [insert company]?
Could you see yourself working for [insert hiring manager]?
Were there any reservations — on your part or on their part — to you as a candidate for the position?
Are you interested in continuing forward in the process?
I’ll follow up with [insert hiring manager] tomorrow and obtain feedback / next steps.
Best,
Tal
Interview feedback and rejection
Keyboard shortcut:
INTXXX (XXX = job ID)
Snippet:
Thanks for meeting with [insert company] yesterday. I connected with them today and they really enjoyed meeting you and hearing about your background.
Unfortunately, though, I don't have the best news -- they have decided to move forward with another candidate for the next round. The other candidate has more relevant experience which is a better fit for XXXXX (describe the areas of experience).
They thought you did well in your interview and asked me to thank you for your time.
Please let me know if you have any thoughts/feedback from the call. I'd be happy to connect live too if you want to debrief on anything.
[OR]
I really enjoyed getting to know you and would like to stay in touch. Please let me know how I can be a resource to you -- and I'll definitely keep my eyes open for other opportunities that might interest you.
And please connect with me on LinkedIn if we're not already connected - I start all my new searches with my 1st degree connections.
All the best,
Tal
Resume PDF Request:
Keyboard shortcut:
RESPDF
Snippet:
Can you please send your resume in PDF format?
I highly recommend you use PDF file format for your resume - that way you can be assured it won't get mistakenly edited / reformatted when you send it to different people who have different software set-ups.
Also, many people don't use MS Word any longer (I don't use it since Google Docs is free).
Thanks!
Tal
Candidate late to a call:
Keyboard shortcut:
CALLME
Snippet:
Our scheduled call -- need more time?
Hi [insert name] -- Checking in regarding our call, scheduled for now. If you're running late, just let me know. And please call me on [insert phone] when you're ready.
If you need to reschedule, please let me know.
Best,
Tal
Missed call - lets reschedule:
Keyboard shortcut:
RESCH
Snippet:
We missed each other on [insert date]. I figure that you were caught up and couldn’t sneak out. Let’s reschedule.
You can schedule a time on my calendar that works for you via the following link: [insert Calendly link}
Thanks!
Tal
LinkedIn - candidate viewed my profile:
Keyboard shortcut:
LI1
Snippet:
Hello [name] -
I noticed that you reviewed my LinkedIn profile. Thought I'd drop you a note to say "hello". How are you with your current role? Sticking your head back out there?
Drop me a note -- let me know how you're doing!
LinkedIn Connect message (after candidate negative response to InMail):
Keyboard shortcut:
LI2
Snippet:
Let's keep in touch. I start all my searches with my 1st degree connections and I'll keep an eye open for opportunities you might find interesting. -Tal
LinkedIn Connect message:
Keyboard shortcut:
LI3
Snippet:
It was fantastic to meet you this week. I look forward to staying connected. Best, Tal
2) Client Communications
Candidate introduction to client via email for the first time:
Keyboard shortcut:
INTXXX (XXX = job ID)
Snippet:
[candidate full name] <> [client full name] intro - [company] [job] Opportunity
Hi [candidate first name],
It was wonderful to connect with you [last week / earlier this week]. I had a chance to review our conversation with the team at [company] and they are excited to get to know you as well.
I'd like to introduce you to [client full name], [company name]’s [position].
[client first name], it's my pleasure to introduce you to [candidate first name]. I'll let you connect from here.
Best,
Tal
** Note on this snippet:
The first line of this snippet is the subject line of the email. Copy/paste it into the subject.
[client name] = name of the person at client that’s being introduced
**
[candidate full name] <> [client full name] intro - [company] [job] Opportunity
Hi [candidate first name],
I'd like to introduce you to [client full name], [job] at [company]. The team is excited to get to know you and [client first name] will be your point of contact and will help schedule the first round interviews.
[client first name], it's my pleasure to introduce you to [candidate first name]. I'll let you two connect from here.
Best,
Tal
**
[candidate full name] <> [client full name], [client EA full name] intro - [job] @ [company]
Hi [candidate first name],
I'd like to introduce you to [client full name], [role], and [client EA full name], Executive Assistant, at [company].
[client first name] and [client EA first name], it's my pleasure to introduce you to [candidate first name].
[client EA first name], would you mind proposing a few 1-hour time blocks that work for [client first name] this coming week? Thank you and please let me know if/how I can be of assistance.
Best,
Tal
**
Search launch announcement:
Keyboard shortcut:
LAUNCH
Snippet:
[job] Search - Outreach launched today
Hi [client and internal team],
I'm excited to update you that we launched the [job] outreach today!
A few notes:
- We reached out to [xx] highly targeted candidates today. We'll add to this outreach on a rolling basis.
- You can view the candidates and our progress as we get responses on the Candidate Dashboard (and we'll review this in detail on our weekly calls - see below).
- You can also check out the 1-pager we developed for candidates to learn more about the opportunity.
Lastly, I'd like to schedule a weekly 30-min call starting next week. [client name], can you suggest a time that works for this whole team on [day of week] or [day of week] on a weekly basis?
Thanks and please let me know if you have any questions.
Best,
Tal
Friday search update:
Keyboard shortcut:
FRIXXX (XXX=Job ID)
Snippet:
[job] Weekly Update || Spring Search
It’s been a full and productive week. The following are the search metrics and updates going into the weekend:
# Candidate in pipeline/outreach:
# Candidates responded:
% Response rate:
XX Candidates are currently actively interviewing
X are in first/second/final round
Specific candidate call-outs:
Action items needed:
Thank you!
Tal & team
3) Everyday Tasks
Personal email:
Keyboard shortcut:
XXEM (where XX are your initials)
Snippet:
[Insert your email address]
Personal phone number:
Keyboard shortcut:
XXPH (where XX are your initials)
Snippet:
[Insert your phone number]
Personal LinkedIn profile URL:
Keyboard shortcut:
XXLI (where XX are your initials)
Snippet:
[Insert your personal profile URL]
Zoom or other video conferencing link:
Keyboard shortcut:
XXZoom (where XX are your initials)
Snippet:
[Insert your Zoom or other video conferencing link]
Calendly links:
I use Calendly extensively and I personalize it for specific jobs.
For everyday meetings, I use the following keyboard shortcuts:
15 min phone call - shortcut is pcall15
30 min phone call - shortcut is pcall30
45 min phone call - shortcut is pcall45
60 min phone call - shortcut is pcall60
30 min video call - shortcut is vcall30
45 min video call - shortcut is vcall45
60 min video call - shortcut is vcall60
For each Job I’m working, I create at least the following:
30 min phone call - shortcut is XXXpcall (XXX = job id)
30 min video call - shortcut is XXXvcall (XXX = job id)
Call reschedule request:
Keyboard shortcut:
RECAL (where XX are your initials)
Snippet:
Meeting - could we reschedule?
Hi [name],
I'm looking forward to connecting with you. I had a conflict come up during our current meeting time that unfortunately I cannot move.
Would you mind if we reschedule for another time? My apologies for the inconvenience.
To reschedule you can either go into the invite and click "reschedule" OR feel free to find a new time and I'll delete the current invite: [insert calendly link]
Thanks for your understanding and flexibility!
-Tal
Reference follow-up:
Keyboard shortcut:
REF
Snippet:
Reference for [name] | Spring Search Group
[name] gave me your name as a professional reference. We are conducting reference interviews for a role that [name] is pursuing at [company].
Would you have 15 minutes to provide the reference via telephone?
Please let me know a time that works for you -- or, you can view/book my calendar for a time that is convenient for you via the following link: [insert 15 min calendly)
Thanks in advance!
Tal
My favorite and most used Google Sheets formula - Concatenate:
Keyboard shortcut:
CONCAT
Snippet:
=concatenate(A2," ",B2)
That’s a wrap! 😅
I hope you find this super useful in your day to day recruiting.
If you use other shortcuts that you think I should know about (or add to my guide), I’d love to know!
Please send any questions, feedback or ❤️ emoji’s to [email protected] 😄
Until next time,
Tal